Getting Started
Restrictions allow you to control which features are available to users in your organisation. This helps you manage access based on your organisational policies and role requirements.
Available Restrictions
talentATS currently supports the following restrictions:
Vacancy Management
Create, Edit, and Archive Vacancies
Restricts user ability to create new vacancies
Restricts editing existing vacancies
Restricts archiving vacancies
When restricted: Users with this restriction cannot create or manage vacancies
Reporting and Analytics
Vacancy Statistics
Restricts access to vacancy performance statistics
Restricts viewing vacancy stats tab
When restricted: Users cannot view detailed vacancy analytics and metrics
Related to: Vacancy Stats reports available from vacancy flyout
Accessing Restrictions
To manage restrictions for your organisation:
Go to Settings > Access Management > Restrictions
You'll see a list of available restrictions
Enable or disable as needed for specific roles
Changes take effect immediately
How Restrictions Work
Applied by Role
Restrictions are configured per role, meaning:
Organisation Admin – Typically no restrictions
Recruiter – Restrictions configured as needed
Team Lead – Team-specific restrictions may apply
Hiring Manager – May have more restrictions for safety
Configuration
For each restriction:
Enabled – Users with that role cannot access the feature
Disabled – Users with that role can access the feature
Enable restrictions only for roles that shouldn't have access.
Common Use Cases
Protecting Vacancy Management
If you want to prevent accidental vacancy deletions:
Enable "Create, Edit, Archive Vacancies" restriction for non-admin roles
Only Admins and specific Recruiters can manage vacancies
Reduces risk of data loss
Limiting Analytics Access
If you want to restrict visibility of performance data:
Enable "Vacancy Statistics" restriction for Hiring Managers
Only Recruiters and Admins see detailed analytics
Maintains confidentiality of recruitment metrics
Role-Based Control
Different roles need different access:
Recruiters – Full access to create and manage vacancies
Hiring Managers – May be restricted from creating vacancies but can view stats
Team Leads – Team-level restrictions on management features
Admins – Typically unrestricted
Troubleshooting
Users can't access a feature:
Check if restriction is enabled for their role
Verify their role assignment
Update or remove restriction if needed
Ask user to refresh/re-login
A restriction doesn't seem to be working:
Verify the restriction is enabled in settings
Check user's role is correct
Confirm user has re-logged in since change
Try disabling and re-enabling the restriction
I need to change restrictions:
Go to Settings > Restrictions
Enable/disable as needed
Save changes
Changes apply immediately to new sessions
I accidentally over-restricted users:
Go to Settings > Restrictions
Disable unnecessary restrictions
Users regain access after re-login
Communicate the change to affected users
I'm not sure which restrictions to enable:
Review each restriction's description
Consider your team's actual needs
Start with no restrictions
Add only when necessary
Contact support for guidance
Users are confused about restrictions:
Explain the business reason for each restriction
Document your restriction policy
Provide examples of what they can and cannot do
Offer training or support as needed
Need more help? Click "Need Help?" in your profile dropdown or contact our support team for assistance.