Getting Started
Privacy policy configuration is important for compliance and transparency. This guide explains how to set up and manage privacy policy links on your careers page.
Why Privacy Policy Matters
A privacy policy is required because:
Legal Compliance - Many jurisdictions require privacy policies
GDPR Compliance - Essential for European candidates
Transparency - Shows candidates how you handle their data
Trust - Demonstrates your commitment to data protection
Accessing Privacy Policy Settings
To configure your privacy policy:
Navigate to Settings > Career Page
Find the Privacy Policy URL field
Enter your privacy policy link
Save your changes
Setting Up Your Privacy Policy URL
Step 1: Have a Privacy Policy
Before configuring the URL, ensure you have:
A privacy policy document or page
It's hosted and accessible online
It covers data collection and usage
It's up to date with current practices
Step 2: Enter the URL
In the Privacy Policy URL field:
Enter the full URL to your privacy policy
Include
https://orhttp://Use the complete path to the page
Example:
https://yourcompany.com/privacy-policy
Step 3: Verify the Link
After entering the URL:
Click the link to verify it works
Ensure it opens in a new tab/window
Check that the page is accessible
Confirm it's the correct privacy policy
Default Privacy Policy
If you don't set a custom URL:
talentATS may provide a default privacy policy link
This covers basic data handling
You should still provide your own for full compliance
Check what the default covers
Where Privacy Policy Appears
Your privacy policy link typically appears:
On application forms
In footer of careers page
During the application process
In candidate communications (if configured)
Privacy Policy Requirements
Your privacy policy should cover:
Data Collection
What data you collect
How you collect it
Why you collect it
Legal basis for collection
Data Usage
How you use candidate data
Who has access to it
How long you keep it
What you do with it
Candidate Rights
Right to access their data
Right to correct data
Right to delete data
Right to data portability
Data Security
How you protect data
Security measures in place
Data breach procedures
Third-party sharing
Updating Your Privacy Policy
When to Update
Update your privacy policy when:
You change data collection practices
New regulations come into effect
You add new features
You change third-party services
Legal requirements change
How to Update
Update your privacy policy document
Ensure the URL still points to the updated version
Notify candidates if required by law
Keep a record of changes
Compliance Considerations
GDPR (Europe)
If you process EU candidate data:
Privacy policy is mandatory
Must be clear and accessible
Must explain legal basis
Must detail candidate rights
Other Jurisdictions
Check requirements for:
Your country/region
Countries where candidates apply from
Industry-specific regulations
Data protection laws
Best Practices
Content
Write in clear, plain language
Avoid legal jargon where possible
Make it easy to understand
Keep it comprehensive but readable
Accessibility
Make it easy to find
Link from multiple places
Ensure it's mobile-friendly
Keep the link working
Updates
Review regularly
Update when practices change
Keep version history
Date your policy
Troubleshooting
My privacy policy link doesn't work:
Verify the URL is correct
Check that the page is accessible
Ensure it includes http:// or https://
Test the link in a browser
I don't have a privacy policy yet:
Create one using a template
Consult with legal counsel
Use privacy policy generators
Ensure it covers all requirements
The link opens but shows wrong content:
Verify you're using the correct URL
Check that the page hasn't moved
Update the URL if needed
Clear browser cache
I need to change my privacy policy URL:
Update the URL in Career Page settings
Verify the new link works
Test on your careers page
Update any other references
Tips
Keep It Current - Regularly review and update
Make It Accessible - Easy to find and read
Be Transparent - Clear about data practices
Seek Legal Advice - Consult professionals for compliance
Test Regularly - Ensure links always work
Getting Help
If you need assistance:
Consult legal counsel for policy content
Use online privacy policy generators
Review talentATS default policy
Contact support for technical issues
Check compliance requirements for your region
Need more help? Click on "Need Help?" in your profile dropdown menu or contact our support team for assistance.