Getting Started
You can edit most details of your existing vacancies to update information or modify publication settings. This guide explains what you can change and how updates are handled.
Accessing Vacancy Details
To edit a vacancy:
Navigate to Vacancies in the sidebar menu
Click on Live Vacancies
Find the vacancy you want to edit
Click on the vacancy to open its details page
Click Edit or navigate to the Vacancy Details tab
What You Can Edit
Basic Information
Number of Openings - Adjust the number of positions
Job Description - Update or modify the description
Person Specification - Edit or add person specification
Cannot be changed:
Job Title (locked after creation)
Reference Number (locked after creation)
Hiring Workflow (locked after creation)
Location Details
Country
City/Town
Postcode
Employment Details
Employment Type - Permanent, Temporary, Contract
Hours - Full Time/Part Time
Industry
Salary Information
Currency
Salary Type - Range or Exact
Salary Amounts
Payment Period - Hour, Week, Month, Annum
Benefits
Publication Settings
Job Board Destinations - Add or remove job boards
Social Media Platforms - Update social media publishing
Closing Date - Modify or remove closing date
Scheduled Publish Date - Change future publication date
Additional Settings
Hiring Managers - Add or remove hiring managers
Screening Questions - Modify or add screening questions
AI Requirements - Update additional requirements for AI screening
Making Edits
Step 1: Open Edit Mode
Click Edit on the vacancy details page
You'll see all editable fields
Fields that cannot be changed will be greyed out or locked
Step 2: Make Your Changes
Navigate through the form sections
Update any fields you need to change
All validation rules apply as when creating a vacancy
Step 3: Save Changes
Review your changes carefully
Click Save or Update Vacancy
Changes are saved immediately to talentATS
You'll see a confirmation message
How Job Board Updates Work
Important: Changes to your vacancy don't update on external job boards immediately.
The Update Process
You make changes in talentATS and save
Changes appear immediately on your careers page
Our support team processes updates to external job boards
Updates typically appear on job boards within 24 hours
If Your Update Hasn't Appeared
If your changes haven't shown on job boards after 24 hours:
Contact our support team directly
We'll provide a status update
We'll ensure your changes are published
Why the delay?
Different job boards have different update processes
Some require manual intervention
This ensures accuracy and prevents errors
What Happens to Existing Applications
When you edit a vacancy:
Existing applications remain unchanged
New applicants see the updated information
Previous applicants applied based on the original posting
Consider how significant changes might affect current candidates
Unpublished vs Published Vacancies
Unpublished (Draft) Vacancies
Make any edits freely
No impact on job boards
Changes apply when you publish
Published (Live) Vacancies
Changes save immediately in talentATS
Your careers page updates instantly
Job board updates handled by support team
Allow up to 24 hours for external updates
What Cannot Be Changed
These fields are locked after a vacancy is created:
Job Title - Creates confusion for applicants and job boards
Reference Number - Used for tracking and reporting
Hiring Workflow - Affects application processing
Package Selection - Determines initial job board distribution
Need to change these?
Create a new vacancy with the correct information
Archive or close the old vacancy
Inform applicants of the change if necessary
Tips for Editing Vacancies
Before editing:
Review what needs to change
Consider the impact on current applicants
Note that job board updates take time
When editing:
Make all necessary changes in one session
Double-check salary and location details
Preview how changes will appear
After editing:
Verify changes on your careers page
Allow 24 hours for job board updates
Contact support if updates don't appear
Significant changes:
Consider communicating changes to your hiring team
Note changes for existing applicants
Update any external links or materials
Common Edit Scenarios
Updating Salary Information
Changes to salary appear immediately on your careers page. External job boards update within 24 hours.
Changing Closing Date
Extending or changing a closing date updates your careers page instantly. Job boards update within 24 hours.
Modifying Job Description
Description updates appear on your careers page immediately. Support team updates job boards within 24 hours.
Adding Screening Questions
New screening questions apply to future applicants only. Existing applications are not affected.
Updating Hiring Managers
Changes to hiring managers affect notifications and access going forward. Past communications remain unchanged.
Troubleshooting
I can't edit the job title:
Job titles are locked after creation
Create a new vacancy if you need a different title
You can still edit the job description
I can't edit the reference number:
Reference numbers are locked for tracking purposes
Create a new vacancy if needed
Internal references can be noted in the description
I can't change the workflow:
Workflows are locked after creation
This ensures consistent application processing
Create a new vacancy if a different workflow is needed
My changes aren't showing on job boards:
Allow up to 24 hours for updates
Check your careers page first (updates instantly)
Contact support if not updated after 24 hours
I made a mistake in my edit:
Simply edit the vacancy again
Correct the information and save
Latest changes will be processed
Can I revert to previous version?:
There's no automatic undo feature
Make note of original details before editing
Contact support if you need assistance
Need more help? Click on "Need Help?" in your profile dropdown menu or contact our support team for assistance.