Getting Started
You can schedule your job vacancies to publish automatically at a future date and set a closing date for when applications will stop being accepted. This is useful when you want to prepare postings in advance, coordinate publication timing, or manage application deadlines.
Accessing Schedule Settings
When creating or editing a vacancy:
Navigate to the Vacancy Information step
Scroll to the Optional: Publish & Close Dates section
You'll see two options:
Set Publish Date? - Schedule when the vacancy publishes
Set Close Date? - Schedule when applications close
Setting a Publication Date
Step 1: Enable Publication Scheduling
Find the Set Publish Date? checkbox
Check the checkbox to enable scheduling
A date picker will appear (defaults to today's date)
Step 2: Select Publication Date
Click on the date field
Choose your desired publication date
The date must be in the future
Review your selection
Step 3: Save Schedule
Review your selected date
Ensure it's in the future
Save your vacancy
Publication scheduling is now active
Setting a Closing Date
Step 1: Enable Closing Date
Find the Set Close Date? checkbox
Check the checkbox to enable closing date
A date picker will appear (defaults to 4 weeks from today)
Step 2: Select Closing Date
Click on the date field
Choose when you want applications to close
The date should be after your publication date
Review your selection
Step 3: Save Closing Date
Review your selected date
Ensure it's appropriate for your recruitment timeline
Save your vacancy
Closing date scheduling is now active
How Publication Scheduling Works
Before Publication Date
While scheduled:
Vacancy is saved but not published
Not visible on job boards
Not accessible to candidates
Can be edited freely
All details can be modified
On Publication Date
When the date arrives:
Vacancy publishes automatically
Appears on selected job boards
Becomes visible to candidates
Applications can be received
Vacancy status changes to "Live"
After Publication
Once published:
Vacancy is live and active
Normal vacancy management applies
Can be edited or removed
Applications are received normally
Closing date countdown begins (if set)
How Closing Date Scheduling Works
Before Closing Date
While open:
Vacancy accepts applications normally
Visible on all selected job boards
Candidates can apply freely
Normal recruitment process continues
On Closing Date
When the closing date arrives:
Applications close automatically
Vacancy may be removed from job boards
No new applications are accepted
Existing applications remain accessible
You can still review and process existing applications
After Closing Date
Once closed:
Vacancy no longer accepts new applications
May be hidden from job boards
Can still view and manage existing applications
Can extend the closing date if needed
Vacancy can be reopened manually
Best Practices
Publication Timing Considerations
Choose Optimal Times:
Monday mornings (high job search activity)
Avoid weekends (lower engagement)
Consider time zones
Match your industry patterns
Coordinate with marketing campaigns
Closing Date Considerations
Set Appropriate Deadlines:
Allow enough time for quality applications
Factor in review and interview time needed
Consider hiring urgency
Plan for the full recruitment process
Set realistic expectations for candidates
Editing Scheduled Vacancies
Before Publication
You can:
Change the publication date
Modify the closing date
Update vacancy details
Update destinations
Cancel either schedule independently
Changing Publication Date
Open the scheduled vacancy
Go to edit mode
Find the Set Publish Date? option
Update the date
Save changes
Changing Closing Date
Open the vacancy
Go to edit mode
Find the Set Close Date? option
Update the date
Save changes
Cancelling Publication Schedule
To publish immediately:
Open the vacancy
Uncheck the Set Publish Date? checkbox
Save changes
Vacancy may publish immediately (check settings)
Cancelling Closing Date
To remove closing date:
Open the vacancy
Uncheck the Set Close Date? checkbox
Save changes
Vacancy will remain open indefinitely (until manually closed)
Limitations
What You Can't Do
Schedule publication in the past (must be future date)
Set closing date before publication date (should be after)
Change package after scheduling (may be locked)
Some settings may be locked after scheduling
Troubleshooting
Vacancy didn't publish on schedule:
Check system was running
Verify date was correct
Check for error messages
Contact support if issues persist
Vacancy didn't close on schedule:
Verify closing date was set correctly
Check that date has passed
Review vacancy status
Contact support if issues persist
I need to change the publication schedule:
Edit the vacancy
Update the publication date
Save changes
New schedule takes effect
I need to change the closing date:
Edit the vacancy
Update the closing date
Save changes
New closing date takes effect
I want to publish immediately:
Uncheck the Set Publish Date? checkbox
Save changes
Vacancy should publish immediately
I want to remove the closing date:
Uncheck the Set Close Date? checkbox
Save changes
Vacancy will remain open
Can I set closing date without publication date?
Yes, you can set either date independently
Closing date will apply when vacancy is published
Publication can happen immediately or be scheduled separately
Can I schedule multiple vacancies?
Yes, schedule as many as needed
Each has its own publication and closing dates
Manage individually
No limit on scheduled vacancies
Need more help? Click on "Need Help?" in your profile dropdown menu or contact our support team for assistance.