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Viewing Candidate Applications

How to access and review applications for your vacancies

Shaun Corness avatar
Written by Shaun Corness
Updated over a month ago

Getting Started

When candidates apply for your vacancies, their applications appear in talentATS. This guide explains how to access and view candidate applications.

Accessing Applications

To see all candidates:

  1. Navigate to Vacancies > Live Vacancies

  2. Click on View Candidates button

  3. View all applications

Application List View

The candidates list displays:

  • AI Score - Score given by AI

  • Recruiter Score - Score given by the Recruiter

  • Candidate Name - Name of the applicant

  • Current Stage - Where they are in the process

  • Application Date - When they applied

  • Source - Where the application came from

  • Last Note - Most recent note added to the candidate

  • View Details - Action button to open the candidate details flyout

Viewing Application Details

Opening an Application

To see full application details:

  1. Click on the View Details button

  2. Full application opens in the candidate details flyout

  3. See all candidate information

Candidate Flyout Header

The flyout header displays key candidate information:

  • Candidate Name and ID - Name and unique identifier

  • Job Title - The vacancy they applied for

  • Email and Phone - Contact information

  • Applied Date - When they submitted their application

  • Application Source - Where they found the role

  • AI Score - AI-generated suitability score

  • Recruiter Score - Your manual rating of the candidate (editable)

  • Stage Selection - Dropdown to change their recruitment stage

  • LinkedIn Link - Search candidate on LinkedIn

  • Navigation Controls - Previous/Next buttons to view other candidates

Candidate Details Tabs

Click the tabs to view different information:

AI Overview

AI-generated summary and analysis of the candidate:

  • AI assessment of fit

  • Key insights and scores

  • Candidate summary

CV / Application

View the candidate's submitted application:

  • CV/Resume document (downloadable)

  • Application form details

  • Key qualifications and experience

Additional Info

Supplementary application information:

  • Cover Letter - If provided by candidate

  • Screening Questions - Answers to your custom screening questions

Attachments

Files uploaded by the candidate:

  • Additional documents

  • Supporting files

  • Portfolios or samples

Messages

Communication history:

  • Messages sent to candidate

  • Candidate replies

  • Communication log

Interview

Interview scheduling and details:

  • Scheduled interviews

  • Interview notes

  • Interview history

  • Schedule new interview

Notes

Your internal notes:

  • Add notes about the candidate

  • Internal observations

  • Recruitment feedback

  • Collaboration notes

Activity Log

Complete history of actions:

  • All changes to candidate record

  • Stage changes

  • Date and time stamps

  • Who made each change

Managing Candidates in the Flyout

Change Candidate Stage

  1. Click the Stage dropdown in the header

  2. Select the new stage (New, Shortlisted, Interview, etc.)

  3. A dialog will appear

  4. If moving to Interview stage, you'll be asked to confirm

  5. For other stages, confirm whether to notify the candidate

  6. Click confirm to apply the change

Update Recruiter Score

  1. Find the Recruiter Score rating in the header

  2. Click stars to rate the candidate (1-5)

  3. Your score updates immediately

  4. AI Score is read-only and cannot be changed

Navigate Between Candidates

  1. Use the Previous and Next buttons in the header

  2. Navigate through candidates in the list

  3. Candidates update as you navigate

Search on LinkedIn

  1. Click the LinkedIn icon in the header

  2. Opens LinkedIn search with candidate's name

  3. Find more information about the candidate

Filtering Applications

Filter Options

You can filter by:

  • Stage - New, Shortlisted, Interview, etc.

  • Date Range - Application dates

  • Source - Where application came from

  • Status - Active, rejected, etc.

Using Filters

  1. Click filter options

  2. Select your criteria

  3. Applications update automatically

  4. Clear filters to see all

Sorting Applications

Sort Options

Sort by:

  • Date - Newest or oldest first

  • Name - Alphabetical order

  • Stage - By recruitment stage

  • Relevance - If scoring available

Applying Sorts

  1. Click sort dropdown

  2. Choose sort option

  3. Select ascending/descending

  4. List updates automatically

Searching Applications

Search Function

Search for candidates by:

  • Name - Candidate's name

  • Email - Email address

  • Keywords - Text in application

  • Reference - If applicable

Using Search

  1. Enter search term

  2. Results filter automatically

  3. Click result to view

  4. Clear search to see all

Troubleshooting

I can't see any applications:

  • Verify vacancy is published

  • Check applications have been received

  • Ensure you're viewing correct vacancy

  • Refresh the page

Applications aren't appearing:

  • Check application source configuration

  • Verify email sources are set up

  • Check for filtering issues

  • Contact support if needed

I need to see applications from multiple vacancies:

  • View each vacancy individually

  • Or use reporting features

  • Export data if needed

  • Use search across vacancies

The flyout won't open:

  • Click View Details button clearly

  • Ensure you've selected a candidate

  • Try refreshing the page

  • Check browser console for errors

I can't change the candidate stage:

  • Verify the stage is valid for the current workflow

  • Check you have permission to change stages

  • Ensure the stage is active in your workflow

  • Try refreshing and trying again

Need more help? Click on "Need Help?" in your profile dropdown menu or contact our support team for assistance.

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