Getting Started
The Reporting Suite is where you generate detailed, customisable reports on your recruitment metrics. Unlike the dashboard and vacancy stats, the Reporting Suite allows you to filter across time periods, teams, managers, and other criteria to create targeted analysis.
Accessing the Reporting Suite
Click Reporting in the main navigation
You'll see the Reporting Suite interface
A menu on the left shows available reports
Select a report type to generate
Available Reports
Applicant Totals Report
What it shows:
Total number of applications received
Trends over your selected time period
Volume by filtering criteria
Use it to:
Understand application volume trends
Compare periods to identify growth or decline
Analyse effectiveness of recruitment channels
Track hiring demand
Applicant Suitability Report
What it shows:
Average suitability/fit scores of candidates
Quality distribution
How candidates are assessed
Use it to:
Evaluate candidate quality trends
Understand fit assessment across candidates
Identify high-quality candidate sources
Measure recruitment quality
Applicant Source Report
What it shows:
Where applicants came from
Volume by source
Source performance comparison
Use it to:
Identify your best recruitment channels
Analyse effectiveness of different sources
Make decisions about recruitment spend
Optimise your candidate acquisition strategy
Job Posting Totals Report
What it shows:
Volume of job postings
Active and closed vacancies
Posting trends over time
Use it to:
Track hiring activity
Understand vacancy volume
Monitor posting performance
Compare periods
Time to Hire Report
What it shows:
Average time from application to hire
Distribution across hiring periods
Time in each stage
Use it to:
Measure recruitment efficiency
Identify slow processes
Set benchmarks for hiring speed
Compare team or department performance
Interview Tools Report
What it shows:
Interview volume and trends
Interview completion rates
Interview funnel analytics
Use it to:
Track interview activity
Understand interview to hire conversion
Identify interview bottlenecks
Monitor interviewer workload
Generating a Report
Step 1: Select Report Type
Open Reporting Suite
Click on the report type you want
A menu expands with filter options
Step 2: Configure Filters
Most reports allow filtering by:
Date Range
Select start and end dates
Choose predefined periods (This Month, Last Quarter, etc.)
Different reports may have different date requirements
Managers/Teams
Filter by specific hiring managers
Filter by team
Narrow results to specific personnel
Industries/Sectors
Filter by job sectors or industries
Focus on specific business areas
Step 3: Generate Report
Set your desired filters
Click Generate Report or Create Report
System processes your request
Report displays with your data
Working with Report Data
Viewing Reports
Reports display as:
Tables – Detailed row data
Charts – Visual representations
Metrics – Key performance indicators
Summary – High-level overview
Different report types use different visualisations.
Understanding the Data
Each report shows:
Header information – Report type, date range, filters applied
Summary metrics – Key totals and averages
Detailed breakdown – Granular data by category
Comparisons – Period-on-period or category comparisons
Trends – Visual trends over time
Interpreting Metrics
Common metrics explained:
Volume/Count – Total number of items
Average – Mean value across data set
Rate/Percentage – Proportion of total
Trend – Change from previous period
Distribution – How data breaks down by category
Exporting Report Data
Export Formats
Reports can typically be exported as:
CSV – Spreadsheet format for Excel or Sheets
PDF – Professional document format
XLSX – Excel workbook format
How to Export
Generate your report
Look for Export or Download button
Select desired format
File downloads to your computer
Using Exported Data
Exported reports can be:
Shared with stakeholders – Forward data to management
Analysed further – Use spreadsheet tools for additional analysis
Archived – Keep for historical records
Embedded in presentations – Include in reports or decks
Filtering Reports
Using Filters Effectively
Date Range
Choose periods that align with your analysis needs
Compare same periods across different years
Use standard periods for consistency
Managers/Teams
Focus on specific teams to analyse performance
Compare performance across managers
Isolate specific hiring channels
Industries/Sectors
Understand performance by job type
Compare sectors
Identify strong and weak areas
Saving Filters
Some reports may allow saving favourite filter configurations for quick access next time.
Troubleshooting
Report isn't generating:
Verify your date range is valid
Ensure filters are set correctly
Try refreshing the page
Contact support if issues persist
No data appears in report:
Verify the date range has activity
Check your filters aren't too restrictive
Ensure you have permission to see data
Try adjusting filters to broaden results
Export failed:
Verify your browser allows downloads
Try a different export format
Check your internet connection
Contact support if problems continue
Data seems incorrect:
Verify the date range is correct
Check that filters are applied as intended
Ensure your permissions show all relevant data
Contact support for data discrepancies
I need help interpreting metrics:
Refer to report documentation
Check metric definitions in help
Contact support for clarification
Consult your reporting administrator
Advanced Reporting
For more information:
Check individual report guides
Review metric definitions
Contact your reporting administrator
Request training on specific reports
Need more help? Click "Need Help?" in your profile dropdown or contact our support team for assistance.